Style Guide of Manuscript

A resource for authors

Please follow the instructions detailed below carefully. The Editorial Board of PJSRR reserves the right to return manuscripts that are not prepared in accordance with these guidelines. 

Click here to download the instructions below in PDF format

Manuscript preparation

Note that PJSRR only accepts research review articles, and not full articles. A review article is a critical evaluation of the published literature on a particular subject, that provides a systemic overview, evaluation, and interpretation of this literature. PJSRR only publishes articles written in English and must be competently written and argued in clear, concise, and grammatical language. Articles that do not fulfil this criteria will be deemed unfit for publication, and will be sent back to the corresponding author. Authors are encouraged to engage the services of professional editors and translators if necessary to ensure that submitted manuscripts are fit for publication. The Editorial Board of PJSRR reserves the right to return manuscripts that are not prepared in accordance with the rules listed in the Style Guide.

All submissions must be under 5,000 words in length, and be accompanied by an abstract not exceeding 250 words, as well as up to six keywords. Manuscripts must be submitted in MS Word format (.doc or .docx). At present, submissions to PJSRR are open to UPM postgraduate students only. Review articles must pertain to any field of study offered in UPM, and should also include the name(s), faculty affiliation(s), and email(s) of each author, with one designated corresponding author.

Formatting Guidelines

Page setup

All manuscripts submitted to PJSRR are required to use the following Page Setup settings in MS Word or other word processing equivalents.

 

Style Guidelines

Spelling

Authors are required to use British spelling conventions (English United Kingdom in MS Word) in all instances, with the exceptions of direct quotes, which should be left in the original.

Headings and subheadings

Use the format listed below for all headings and subheadings. Note that the font size for headings and subheadings should remain the same as the rest of the body text. Avoid using more than two levels of headings in the manuscript if possible.



Fonts

Use 11 pt Times New Roman throughout the manuscript, including for block quotations. Only footnote text and page numbers should be in 10 pt font. Place page numbers at the bottom centre of the page (Plain Number 2).

Italics

The titles of publications and periodicals should be italicised within the text. Words that are of non- English origin that have not been incorporated into the English language should also be italicised. Authors should also take care to avoid italicising words for emphasis.



Inverted commas

Use double inverted commas for titles of articles, unpublished works, and short quotations. Use single inverted commas for English translations of words from another language, scare quotes, and quotations within quotations.



If punctuation marks are part of the quoted material, place them within the double inverted commas. For items that are marked by single inverted commas, however, punctuation marks should be placed outside.



Translations

Translations for direct quotations that are not in the language of the manuscript should be included in the footnotes.



Quotations

Quotation fragments should follow logically and grammatically with other parts of the text. Block quotations of 40 or more words in length should be indented and flanked by an extra 0.7 cm margin on both sides. No indentation of the first line of a block quotation is required, nor a change of the font size to distinguish the block quotation from the body text. There is also no need to add ellipsis points at the beginning of a block quotation, even if it begins in the middle of a sentence. For explanatory matter within a block quotation, use square brackets. Note, however, that the line spacing for block quotations should be Single, even though the rest of the text uses Multiple 1.3.



Numerals and units of measure

Numerals from one to nine should be spelled out, except in certain technical contexts. Numerals above 10 should be retained in number form. Units of measure should be spelled out upon their first instance, with symbols used thereafter. As much as possible, use international metric units of measure, or provide metric equivalents in parentheses if non-metric units of measure are necessary in context.



Footnotes

Footnotes should be used in the manuscript instead of endnotes. Note that footnotes should only be used for translations of quotations and additional explanations to points made in the text, and not for the citation of references, which should be included in-text using the APA format. For more on the APA format, please see the Citation Guidelines section of this guide.

Tables

Tables should be prepared using the following format. All tables must be numbered, and must include a short description. Do not indent the outside borders of the table. Retain font size for all descriptions, and align these descriptions to the centre of the page.



Images

All images used in the manuscript should be numbered, and must include a short description. Retain font size for all descriptions, and align these descriptions to the centre of the page. Besides inserting the image(s) into the manuscript text, image files (.jpeg, .png, .bmp) must be attached separately when sending in the manuscript. If possible, all images should be above 500 x 500 pixels.



Citation Guidelines

Citing references

When citing references, authors should take care to only include works that have been used in the text. All citations follow the APA format, meaning that the author’s last name and year of publication should appear in-text, with the complete reference appearing at the end of the paper in the References section. Note that although authors’ first names appear abbreviated in the References section, these names should appear in full upon first mention within the manuscript.

In-text citation

Introduce a quotation within the text with the author’s name (full name upon first mention, and thereafter last name only) followed by the year of publication, and the page number if available. If a particular idea or quotation is paraphrased, include the author’s name, year of publication, and page number (if available) within the text.



For works written by two authors, separate each name with an “and” in the text, and an ampersand (&) when parentheses are used. For works with three to five authors, list all names upon first usage, and primary author followed by “et al.” for subsequent mentions. For works with over six authors, list primary author and “et al.” for all mentions. For works with unknown authors, use the title of the text instead.



When using indirect sources, name the original source and list the secondary source in parentheses using the phrase “as cited in.”



References

All lines after the first line should have a hanging indentation of 0.7 cm.

 



Authors’ names should be listed by last name and initials, and should be alphabetised. For multiple works by the same author, arrange references in chronological order.



Journal titles should be written in full. Also note that all titles of journals, books, website names, and periodicals are italicised, with all major words capitalised. When listing articles, chapters and web pages, however, do not italicise the title, and only use capital letters for the first word of the title, and the first word of the subtitle.

Articles in periodicals

Citations should be written in the following format:

Author, A. A., Author, B. B., & Author, C. C. (Year). Title of article. Title of Periodical, volume number(issue number), pages. http://aaa.com/xxx/yyy/



Online periodical

Citations should be written in the following format:

Author, A. A., & Author, B. B. (Date of publication). Title of article. Title  of  Online Periodical, volume number(issue number if available). Retrieved from http://www.aaa.com/xxx/yyy/

Books

Citations should be written in the following format:

Author, A. A. (Year of publication). Title of work: Capital letter also for subtitle. Location: Publisher.



Chapters in books

Citations should be written in the following format:

Author, A. A., & Author, B. B. (Year). Title of chapter. In A. A. Editor & B. B. Editor (Eds.), Title of book (pages of chapter). Location: Publisher.



Dissertations

Citations should be written in the following format:

Author, A. A. (Year). Title of dissertation (Unpublished doctoral dissertation). Name of Institution, Location.



Web pages

Citations should be written in the following format:

Author, A. A., & Author, B. B. (Year, Month Day). Title of article. In Title of Website (chapter or section number). Retrieved from http://www.aaa.com/xxx/yyy/



For other types of references not listed in the Style Guide, please refer to the 6th Edition of the APA Publication Manual (http://www.apastyle.org) or visit the Purdue Online Writing Lab (https://owl. english.purdue.edu/owl/resource/560/01/).

You may wish to make use of reference management software, such as Mendeley or Endnote or Zotero to ensure that reference lists are correctly formatted.

All other enquiries can be sent directly to pjsrr@upm.edu.my

Click here to download the instructions below in PDF format